Speaker Engagement Confirmation : 5 reasons why you need a purchase order

You’re getting into paid speaking gigs and you receive an email asking you to speak at an event. Is this a confirmation or do you also need a purchase order?

 

There are lessons here for all businesses, I know from experience, how exciting it is to get that email from someone asking you to go and speak at their event, but is that a booking, an order or an instruction to start spending time on the project?

5 reasons why you need a purchase order over an email

5 reasons why you need a purchase order over an email

Some people say that an email is as good as a purchase order but beware emails can be open to misinterpretation.

 

Is this a confirmed booking or is the customer simply conveying a wish?

We get so many emails that these days we’re all guilty of reading and responding to stuff quickly on our mobile phones, often when we’re on the move.

 

This email from Customer Bob seems great, he’s making a booking, right?

 

Emails can be wide open to interpretation – sometimes it’s the way we read them, sometimes it’s the way they’re written. Reading this email quickly, you’d be forgiven for thinking this is a booking

 

When speaking engagements is your business, you need be sure all your bookings are fixed in the diary and properly confirmed.

 

Savvy speakers know the next step here is to thank the customer for his enquiry, send a quote and include a speaking contract with specific terms and conditions.

 

Then, most importantly, get them to send you a purchase order.

 

Related Content

9 things a speaker contract needs (Video)

A purchase order confirms the specific details

  • Date
  • Venue
  • Start and finish times
  • The aim and objectives
  • Topic of talk and what you should cover
  • Type of audience and their level of understanding

If you don’t feel it’s specific enough, ask for more detail and make sure you get the clarity you need.

A purchase order confirms the facts about the event / project

A purchase order confirms the facts about the event / project

A purchase order confirms the customer’s identity

Who wants to buy your services? Are you dealing with the event organiser or the company itself? When you receive an official purchase order you know exactly who you’re dealing with and who the legal entity is.

 

Related Content

Who is the legal entity you are entering into business with? (Video)

 

A purchase order has the authorising person’s details

How do you know the person who wants your services is authorised to spend money and won’t change their mind? Having that purchase order confirms an agreement to buy services from you. You also know who has the authority to engage your services and pay your invoice.

A purchase order confirms the customer has accepted your terms

You will have formal request from the customer and it confirms the terms and prices you agreed. If they are insisting that you need to comply to their terms and conditions, then read them very carefully.

 

Related Content

Read your customer’s terms carefully – it could save you months

Purchase order makes it easier to get paid

If you’re dealing with a large company or corporation, you may find they will only process and pay an invoice if it has a valid purchase order number.

Remember the 5 reasons above explain why you need a purchase order to confirm you paid speaking gigs.

A purchase order is protection for you and clarify for them. Don’t begin any preparations or work before you receive it.

Not sure what to include in your speaking contract, terms and conditions?

My previous blog covered where to get a contract template for your speaking engagements and if you’re not sure what to include in your contract, here’s a few of clauses and other terms you should consider.

 

Terms and conditions or contracts shouldn’t be complicated.

 

Clearly-written terms make life easier for all involved, giving certainty and clear expectations for all parties and the best bit; having all those things in your contract is going to ensure you get paid on time.

 

Related Content

9 things a speaker contract needs

Who is the legal entity you are entering into business with?

Read your customer’s terms carefully – it could save you months

Best place to go for a speaker contract template online (Reviews / Pricing)

What should my speaker contract cancellation clause include?

How do terms of business help me get paid?

Tweet about this on TwitterShare on Google+Share on LinkedInShare on Facebook

Leave a Reply

Your email address will not be published. Required fields are marked *